• Southcourt Property Services Ltd. Est 1989.  Letting Agent Training since 1997
  • 020 3397 0070

Market Leading Letting Agency and/or Estate Agency Software

Exclusive deals for Southcourt Start-Up Agents

Choice of Cloud or Desktop systems

To enable a smooth and seamless start to your new letting and/or estate agency, and save you time and money, we have arranged very attractive and exclusive deals with two market-leading property software companies.

From the word go you can have at your fingertips the benefit of excellent user friendly Letting Agency and/or Estate Agency Software.

Brief details of each system can be found below.

System 1 ‐ Sales, Lettings, Marketing & Management Software - (Cloud-Based System)

The complete property software solution. A contemporary, intuitive and powerful cloud-based (online) system to help you run your estate or letting agency.

Market-leading contemporary cloud (online) system. Excellent for both sales and lettings. Accessible from anywhere and on any device. Completely FREE to our new Southcourt Start-Up agents, with exclusive low monthly charge as you expand your business.

Can be integrated free of charge with your new Southcourt Property Website (at design stage) if required.

Property Marketing

Distribute your sales, lettings and commercial properties to all of your marketing channels

Lettings Management

Take control of your lettings with our flexible and reliable lettings management tools

Your Website

This software system can integrate directly with your Southcourt Property website package

Numerous Product Features

FREE SET UP - FULL VERSION FROM THE OUTSET - HANDLES UNLIMITED PROPERTIES

Unlike software in similar lettings start-up packages, this cloud system is NOT restricted to one user.

Thanks to our exclusive deal, as a Southcourt client you can enjoy the following fantastic features...

Marketing

 
Select from a range of professional brochure and window card templates Included
Generate full property particulars - highlight property features and individual room details and sizes Included
Bulk upload unlimited property photos Included
Photos resized automatically prior to upload saving you time and effort Included
Re-order and rotate uploaded photos Included
Upload floorplans and generate EPC graphs Included
Assign a property to a geographical area and match to applicant's desired areas Included
Automatically send marketing alerts for new instructions, price reductions, etc to matching applicants via email and SMS Included
Board management allowing you to send orders to your board supplier Included
Checkout property keys and record access security code details Included
Analytics showing how many people have viewed each property on your website Included
Social networking - post properties on your agency's Facebook page and Twitter account
Optional extra
Digital Display - automated slideshow for display on your office digital display screen(s)
Optional extra
 

Applicant Management

 
Create and save property searches based on applicant's requirements Included
Ability to create multiple searches per applicant Included
Two-way matching: find properties matching an applicant's search, and applicant searches matching a property Included
Email matching properties to applicants Included
Flag properties as favourites or those rejected by an applicant Included
Automatic email and SMS alerts sent to applicants when new matching properties are added or brought back on the market Included
Automated daily and weekly emails of new matching properties for applicants Included
 

Property Portals

 
Upload your properties to over 60 major portals including: Rightmove, Zoopla, On The Market, Prime Location and Gumtree Included
Update your Rightmove listings in seconds with the Rightmove Real Time Datafeed Included
No extra charge for unlimited portal uploads Included
Automated nightly datafeeds to portals - also send manually at anytime Included
Support for multiple portal accounts across branches Included
Full history of all portal uploads Included
 

Sales

 
Organise and record property valuations Included
Manage viewings and remind applicants by email or SMS Included
Record offers, notify vendor and manage offer status Included
Store solicitor details and assign to vendors and buyers Included
Generate memorandum of sale and print or email to interested parties Included
Full sales progression and history of correspondence Included
Full set of sale letter and email templates Included
Manage sale details and your commission as a percentage or flat fee Included
Sales commission reports for your negotiators Included
Customisable checklists to ensure no steps in the sale process are missed Included
 

Lettings Management

 
Record rent payments from tenants Included
Generate landlord statements Included
Rent due/overdue alerts Included
Send rent reminders and overdue rent notices to tenants by email, SMS or letter Included
Set-up tenancies with single or multiple tenants Included
All rent payment frequencies supported Included
Split rent across paying tenants equally or in varying amounts Included
Vary rent payment frequency and add paying tenants midway through a letting Included
Manually override rent due for individual rent periods Included
Full deposit management - lodge with deposit scheme, manage return and deductions Included
Generate and distribute tenancy agreements Included
Full set of letting correspondence and documentation included (e.g. Section 21 and Section 8 notices) Included
Landlord statements per letting or consolidate across the landlord's portfolio - print or email to landlord Included
Tenant account statement for all or individual tenants - print or email to tenant(s) Included
Define management fees to landlord as a percentage of rent or flat fee Included
Ad-hoc landlord and tenant fees Included
HMO, student lets and guaranteed rent scheme support Included
Manage housing authority and tenant top-up payments - introduce or remove housing authority payments mid-letting Included
Manage maintenance jobs - print or email job sheets to your contractors Included
Store contractor invoices for maintenance work and generate associated expenses for landlord or tenant Included
Record your office expenses Included
Manage inspections and store property inventories - print or email to tenants and landlords Included
Record utility providers and meter numbers Included
Store check-in, interim and check-out meter readings Included
Generate check-in and check-out reports Included
Define your own checklists for check-in and check-out Included
Alerts dashboard to flag rent due/overdue, outstanding tasks, expiring gas safety certificates, etc Included
Fee drawdown process to indicate fees eligible for transfer from your client to office account Included
Extensive periodic reporting tools including Cashbook, Expense and Fee Analysis (including VAT breakdown), and provide your landlords with their Tax Year summary reports Included
Key log to track keys checked-out to tenants, staff and contractors Included
Bank Reconciliation - reconcile cash transactions within the system to your bank account Included
 

Diary and Address Book

 
Personal and Branch diary views - see appointments or other staff members in branch Included
Manage all appointment types - viewings, valuations, inspections and more, along with staff holidays and notes Included
Sync the diary with your phone, Gmail or Outlook Included
Automated applicant viewing reminders by SMS and/or email Included
Automated staff diary reminders by SMS and/or email Included
Address book with quick search listing all contacts in your system Included
Ability to bulk email your contacts Included
 

Multi-Branch Support

 
Manage your network of branches in one system Included
Control which branches your staff have access to Included
Ability to register contacts across multiple branches Included
Your agency website can cover one or several branches Included
 

Security and Backups

 
128-bit SSL encryption Included
Automatic daily backups of all data Included
Comprehensive user access level control - restrict what your users can see and do Included
 

General and User Productivity

 
Create custom checklists against contacts, properties and lettings Included
Assign tasks to yourself our other staff members Included
Full set of letter, email and SMS templates all of which are branded to your agency Included
Edit templates yourself and override main templates for specific contacts or properties Included
Full audit trail of all activity within the system Included
Quick search for contacts, properties and lettings Included
Shortcut to your recent activity from any page Included
Context-specific Help Included
Free training over phone or via email Included
Cloud-based - access your system from anywhere at anytime Included
No software to install Included
Bulk import data into the system, allowing quick set-up of your system Included

System 2 ‐ Letting & Management Agency Software (Download)

Designed to simplify the running and organisation of your letting agency, processing routine admin tasks, tenant matching, record keeping, invoicing etc. and the handling of the £1,000's passing through your agency in deposits, rents and fees.

A special starter version is available FREE of charge exclusively to Southcourt clients

...and can be used for as long as you choose - there is no requirement to upgrade unless you wish to do so. If desired this system can be expanded to network on up to 5 computers in one office, so ideal for the single branch agency.

Letting Agency Management and Accounting Software

This professional property management software is suitable for any letting agency, or other business, that manages rental properties on behalf of landlords.

In addition to day to day letting agency processes, it has all the standard bookkeeping functions that you would expect to see in an accounting software package, such as full sales, purchase and nominal ledgers, and is fully-integrated property management software

This means that you don't need to export your data to another accounting software package, such as Sage, to finish off your bookkeeping because all the functions you need are contained within the system itself. The system is desktop based and works on any PC running Windows® (including Windows® 10).

Product Features

Property Management

  • Record accommodation and inventory details
  • Manage safety certificates
  • Manage energy performance certificates
  • Enquiry and application management
  • Job/maintenance management
  • Create reminders for rent reviews, inspections, safety checks, etc.

Tenants

  • Manage tenant accounts
  • Full transaction history
  • Create printable invoices as required
  • Automated credit control
  • Bad debt write-off, refunds and unpaid
  • Record guarantor, employer and other contacts
  • Reports

Tenancies

  • Supports single and multiple tenant tenancies
  • Fixed or variable term tenancies
  • Residential and commercial lets
  • Generate rent charges any frequency

Suppliers

  • Manage supplier accounts
  • Full transaction history
  • Invoices and payments
  • Reports

Accounts

  • Multiple bank and cash accounts
  • Bank receipts and payments
  • Bank reconciliation, VAT analysis
  • Journal entries, Automated entries, Reports

Other

  • Works with Windows® XP, Vista, 7, 8, 8.1 and 10
  • Output reports to PDF, Excel and Word
  • Create multiple datasets
  • User accounts with access control

Important:

Please note that our websites do not need either of the two above software systems to function properly. All Southcourt Property websites are self-contained and have their own built in software systems enabling you to upload and manage unlimited property listings to let / for sale.

They also include FREE portal feed software which can automatically upload UNLIMITED properties to portal sites to which you subscribe, such as Zoopla, Rightmove etc. plus free portals.